Basic documents to be provided by the Seller for import of goods to Russia are:
- A copy of the contract between the shipper and the consignee.
- Specification of the cargo, additions, annexes to the contract.
- Documents, confirming the right of the cargo’s ownership by the seller.
- Certificate of Origin of Goods (this is required depending on the goods)
- Commercial Invoice (with seller’s/buyer’s details shown, contract number, prices and Incoterms), translation of invoice to Russian;
- Packing list (with information about packing, net/gross weight, number of packages for each product name) –a weight breakdown will be required if multiple items
- Bank transfer order from the Bank for the payment of the customs duties and procedures.
- Permits: licences, certificates, sanitary-epidemiological certificates (if required).
- For equipment, spare parts and some other goods the following information is needed: cargo’s description, application area (specific use) specifications, etc. – to prove it’s not dual-use cargo.
- For specific goods Customs may require certain explanatory materials: technical description, booklets, samples, drawings, etc.
Export customs clearance
- Cargo can be export cleared at the exporters premises providing they have a customs post within their facility (some large Russian producers have this).
If the exporter does not have a customs post on site it is usual to export clear the cargo at the nearest customs control zone.
Export cargo can also be cleared at the Russian port of exit.
When quoting for export cargo its best to have this information as it will make a difference in the haulage rate from the place of loading to the port of loading.
- A logistics company cannot act as the exporter – only a Russian legal entity is allowed to export.